Terms and Conditions

These Terms and Conditions (“Terms”) govern participation in bike tours, trips, and events (“Events”) organized by Cycling Aficionados (“we”, “us”, or “our”). By booking a trip or participating in any of our Events, you (“participant”, “you”, or “your”) agree to these Terms.

1. Bookings and Payments

  • All reservations must be made through our official booking system or authorized partners.

  • A deposit or full payment is required to confirm your place on a trip.

  • Prices are per person unless otherwise stated and include only the services explicitly listed in the itinerary.

2. Data Sharing and Third-Party Partners

  • We share necessary reservation data with our trusted partners and local providers to operate your trip (e.g. hotels, guides, restaurants, bike rental services).

  • By booking with us, you consent to the sharing of this information strictly for the purpose of delivering the services purchased.

3. Cancellations and Refunds

  • All trip bookings are non-refundable by default, regardless of the reason for cancellation (including illness, travel delays, personal emergencies, etc.). If a specific event offers a different cancellation or refund policy, this will be clearly indicated in the event details at the time of booking.

  • We reserve the right to cancel any trip due to unforeseen circumstances (e.g. weather, minimum participation not met, safety concerns). In such cases, participants will be offered an alternative date, credit, or refund at our discretion.

  • No refunds will be given for missed activities, meals, or accommodations due to late arrival, early departure, or personal reasons.

4. Responsibility and Liability

  • Participation is at your own risk. Biking and outdoor activities carry inherent risks including but not limited to accidents, injuries, weather-related incidents, and equipment failure.

  • We do not accept responsibility for any injury, illness, accident, loss, damage, or death resulting from participation in our Events.

  • All participants are personally responsible for:

    • Obtaining adequate personal travel, medical, and accident insurance.

    • Ensuring their health and fitness are appropriate for the activity level of the trip.

    • Following local laws, event rules, and instructions provided by guides or event staff.

    • Wearing proper safety equipment at all times, including helmets.

5. Insurance Requirement

  • You are required to have personal travel and medical insurance that covers biking and adventure activities.

  • We may request proof of insurance prior to participation and reserve the right to deny participation without adequate coverage.

6. Behavior and Conduct

  • Participants must act respectfully toward other travelers, staff, locals, and the environment.

  • Disruptive, dangerous, or illegal behavior will result in immediate expulsion from the trip without refund.

  • Participants are responsible for any damage caused to property, bikes, or accommodations.

7. Itinerary and Service Modifications

  • We reserve the right to make changes to the itinerary, including routes, accommodations, and activities, due to safety concerns, weather, logistics, or force majeure events.

  • While we strive to deliver the advertised experience, no refunds or compensation will be offered for changes beyond our control.

8. Bike Equipment and Rental

  • If bikes are provided or rented through us or our partners, you are responsible for checking the bike before use and reporting any issues.

  • You are liable for any damage to rental equipment caused by negligence or misuse.

9. Photo and Media Release

  • By participating, you consent to the use of photos, videos, or recordings taken during the trip for promotional and marketing purposes.

  • If you do not wish to appear in any media, you must inform us in writing before the start of the trip.

10. Jurisdiction and Governing Law

  • These Terms are governed by the laws of [Your Country/State].

  • Any disputes arising from these Terms or participation in our Events will be subject to the exclusive jurisdiction of the courts of [Location].

11. Assumption of Risk and Waiver

  • By booking or participating in any trip, you acknowledge that you understand the nature of the activities involved and accept all associated risks. You release Cycling Aficionados, its employees, agents, and partners from any and all liability for loss, damage, injury, or expense that you may suffer as a result of participation, except where prohibited by law.

12. Force Majeure

  • We are not liable for cancellations, delays, or changes caused by natural disasters, pandemics, strikes, government actions, war, or any other event beyond our control.

  • In such cases, we may offer a credit or partial refund at our discretion, but are not obliged to do so.

13. Age Restrictions

  • You must be at least 18 years old to participate, unless accompanied by a legal guardian and with prior written consent from us.

  • Parents or guardians assume full responsibility for minors participating in any event.

14. Fitness and Participation Requirements

  • Our trips require a moderate to high level of physical fitness. By booking, you confirm that you are physically able to complete the trip as described.

  • We may refuse participation to anyone who, in our judgment, is unable to safely participate or poses a risk to themselves or others.

15. Loss or Theft of Personal Items

  • We are not responsible for lost, stolen, or damaged personal belongings at any time during the trip. For example, we are not responsible for bike damages during the trip, event or ride.

  • You are advised not to bring valuables and to use secure storage when available.

16. Additional Costs and Exclusions

  • All costs and services not explicitly listed in the trip description are not included and must be covered by the participant.

  • This includes, but is not limited to:

    • Travel to/from the event location

    • Personal gear and equipment

    • Medical or travel documents (e.g. medical certificates, insurance, visas)

    • Meals, accommodations, or activities marked as optional or not included

  • Any cost that arises from participation in one of our events — such as acquiring required health documents or certifications — is the sole responsibility of the participant.

17. Contact

Cycling Aficionados
Email: hello@cyclingaficionados.com
Website: www.cyclingaficionados.com